Federal Record Retention Guidelines

Record Retention Guidelines for Your Business

Lisa I. Perez

From HR Consultant, Lisa I. Perez, SPHR, SHRM-SCP

Federal laws, such as the Federal Insurance Contributions Act (FICA), the Fair Labor Standards Act (FLSA) and the Equal Pay Act (EPA), impose recordkeeping duties on employers. These recordkeeping duties require employers to create and retain certain information related to their compliance with federal laws.

This Compliance Overview includes a table that summarizes numerous employer recordkeeping and retention requirements, indicating the longest retention period established by federal law. This table does not attempt to outline all documents an employer may need in all situations.

State law requirements are not addressed in this table. To determine the time period for which records should be retained, it is important to reference applicable state laws in addition to federal laws. State laws may include recordkeeping requirements that operate in addition to or in conjunction with federal requirements.

State law requirements are available for all 50 states with our Executive, HR and Business Owner HR Support Memberships. 

This Guide will provide you with compliance guidance including: 

the respective federal law to which you must comply,
type of records to be kept for each law,
retention period for each document
additional links and resources to guide your compliance.
Employee Record Retention For Your Business

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